How the ‘Set Lacrosse Program completed annual enrolment in 2 weeks with a simple FORM on PLAI…

Transforming youth sports team management: The success of the ‘Set Lacrosse Program using the PLAI app to manage its new season sign up!  

When it comes to organising youth sports teams, managing registrations and payments can be a daunting task. From ensuring all the paperwork is in order to keeping track of fees and enrolments across the entire team, the administrative side can often overshadow the fun and excitement of the sport itself.

However, with PLAI, streamlining these processes has never been easier. This was clearly demonstrated by the recent success of the ‘Set Lacrosse Program in New York, a team within the Manhasset PAL structure, which managed to collect a staggering membership revenue in less than TWO WEEKS using a simple enrolment form built on the PLAI sports team management app and enrolling their 200 players! 

The Challenge

‘Set Lacrosse faced a significant challenge in managing their registrations for the new season. With hundreds of Lacrosse Players eager to sign up to the team roster, the club needed a reliable and efficient way to handle the influx of enrolments and payments. Traditional methods were proving to be cumbersome and time-consuming, often leading to errors and delays. The team needed a solution that would simplify the process, save time, and improve the overall experience for both the team admins, head coaches, and players.

Managing such a large number of registrations manually came with numerous issues. Paper forms could be misplaced, and manual data entry often led to inaccuracies. Additionally, collecting payments via cash or cheques introduced further complications, including the risk of mismanagement or even loss of funds.

This chaotic system detracted from the main goal: fostering a good team spirit, by providing the players with the best possible training sessions and development opportunities, to maximise their potential on the field.

The Solution: A Simple PLAI Form… 

Enter the PLAI app. By leveraging our expertise in sports team management solutions, we provided ‘Set Lacrosse with the tools to create a simple yet powerful customised enrolment form.

This form was designed to be user-friendly, efficient, and secure, addressing all the pain points that the club had been facing.

Key Features of the Enrolment Form

User-Friendly Interface: The online registration form was easy to navigate, ensuring that parents and guardians could complete the enrolment process quickly and without any confusion. The intuitive design minimised the chances of mistakes and made the process accessible to everyone, regardless of their technical proficiency.

Integrated Payment System: Payments were seamlessly integrated into the form, allowing for immediate, real-time processing and reducing the risk of errors when handling transaction fees. This integration meant that funds were securely transferred without delay, and administrators could track payments with ease.

Automated Data Management: The form automatically collected and organised enrolment data, making it easy for the administrators to access and manage information. This automation eliminated the need for manual data entry, reducing the risk of errors and ensuring that records were always up to date.

Secure Transactions: PLAI ensured that all transactions were secure, protecting sensitive information and giving peace of mind to users. With robust encryption and security measures in place, parents and guardians could trust that their personal and financial details were safe.

The Results

The results were nothing short of impressive.

Within just two weeks of implementing the new enrolment form, ‘Set Lacrosse successfully collected a staggering revenue sum in new season fees! This was a significant increase compared to previous seasons across the same time window, highlighting the efficiency and effectiveness of the PLAI team management app.

Time Savings: The administrative team reported a drastic reduction in the time spent managing registrations and payments across the entire team. What used to take weeks of manual effort was now accomplished in days, freeing up valuable time for coaches and staff
to focus on upcoming games, training sessions and player development.

Reduced Errors: The automated system minimised human errors, ensuring that all data was accurate and up to date. This accuracy was crucial for maintaining accurate team rosters, scheduling practices, and ensuring that all players had the necessary permissions and insurance coverage.

Enhanced User Experience: Parents and guardians appreciated the simplicity and convenience of the new system, leading to a smoother enrolment process. The ease of use meant fewer frustrated phone calls and emails, allowing administrators to operate more efficiently.

Financial Transparency and Security: With integrated payments and automated tracking, the club experienced greater financial transparency and security. Administrators could generate reports at the click of a button, providing clear insights into the financial health of the club and enabling better budgeting and planning.

Conclusion

Here at PLAI, our sports team management app is developed with customer service in mind, to provide grassroots sports clubs the tools they need to thrive on and off the field, by unburdening the real people of community sport.

The success of ‘Set Lacrosse Club is a testament to this mission. With our simple enrolment form, the club was able to overcome its challenges, streamline its processes, and achieve remarkable financial results in a short period. By reducing cash slippage and maximising team revenue, the club could focus on what truly matters – the team and its players.

If your youth sports team is facing similar challenges, it’s time to take action. Let PLAI help you streamline your enrolment process and boost your revenue, ensuring that your team thrives both on and off the playing field. 

Transform your Club with PLAI